University Terrace Homeowners Association

Commons Area Reservation Request

Check availability below, then complete the form. The Scheduler will confirm your reservation by email.

Check Availability

Browse by week to see existing reservations. Click a date to pre-fill the form below.

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Step 1 of 6
Your Information
The Commons Room may only be reserved by University Terrace homeowners in good standing.
Please enter your full name.
Please enter your unit address.
Please enter a phone number.
Please enter a valid email address.
Step 2 of 6
Reservation Details
Reservations must be made at least 2 days in advance. Weeknight hours are 9am–9pm; weekend hours are 9am–10pm.
Please select an area.
Please select one.
⚠ Time conflict with an existing reservation

Your requested time overlaps with an existing reservation on this date. Please choose a different time or a different date.

Please select a complete date.
Please select a start time.
Please select an end time. Curfew: 9pm Sun–Thu, 10pm Fri–Sat.

Curfew: 9pm Sunday–Thursday · 10pm Friday–Saturday

⚠ This time slot overlaps with an existing reservation. Please choose a different time or date.
Please describe your activity.
Please enter an approximate number.
Step 3 of 6
Noise and Neighbors
Please answer honestly — this determines whether advance notice to the UT community is required.
Please select one.
Step 4 of 6
Liability
Some activities require additional insurance coverage before they can be approved.
Please select one.
Step 5 of 6
Rules and Policies
Please read and check each category to confirm you have reviewed and agree to all policies. Click any category to expand the details.
General Rules
Hours, noise, smoking, and use restrictions
▼ details
  • Reservations are first-come, first-served and require at least 2 days advance notice
  • Hours of use are 9am–9pm Sunday through Thursday, and 9am–10pm Friday and Saturday
  • No smoking in the Commons Room or restrooms
  • No vehicles or rigid structures (platforms, dance floors) on the grass
  • No regular music lessons in the Commons Room; occasional practice sessions are permitted
  • No admission fees may be charged to pay instructors or facilitators
Keys and Access
Key pickup, return, and inspection
▼ details
  • I will pick up the numbered key from the Scheduler before my event
  • I will return the key to the Scheduler within 24 hours after my event
  • A lost key will result in a $75 charge to my HOA account
  • The Scheduler will inspect the room after each use
Cleanup Responsibilities
Dishes, trash, floors, alcohol, decorations, and locking up
▼ details
  • I am responsible for all cleanup — the room must be returned to its prior condition
  • I will wash, dry, and put away all dishes, glasses, and receptacles
  • I will wipe down the sink area, carts, cutting boards, and all tables
  • I will sweep or vacuum the floor
  • All garbage goes to the dumpster NW of Building 9; recyclables and compost must be separated
  • All alcohol must be removed from the Commons Room after the event
  • All decorations must be removed; masking tape only — no nails, staples, or thumbtacks
  • I will turn off all lights and ensure all three doors are securely locked before leaving
Liability Acceptance
HOA hold harmless, damages, and standing
▼ details
  • I assume all liability for my use and hold the UTHOA and its representatives harmless from all claims arising from this use
  • The Board reserves the right to cancel any reservation not in the interest of the Association
  • I am in good standing with the Association
  • Any damage, extra cleaning, or other costs will be assessed to my HOA account
Please check all four categories to confirm you have read and agree to the policies.
Step 6 of 6
Agreement and Signature
By signing below, you confirm that all information provided is accurate and that you agree to all policies stated in this form.
Please type your full name as your signature.
Please enter today's date.
✓

Request received — thank you!

Your reservation request has been received. A pending event has been added to the Commons Area calendar. The Scheduler will review your request and email you once a decision has been made.

Questions? Contact the Commons Area Scheduler at anaaboe@gmail.com.