UT postcard view UT Commons Room and BBQ Area
ARB
Board and HOA Meetings
Committees
Commons Room and BBQ Area
Community Activities and Traditions
Emergency Preparedness
Full Belly Farm
Garden Guild
Helpful information
History
Lights
Listserv
Parking @ UT
Property Management
Remodels
Roster
UT Documents
The Commons Room, located on the ground floor on the west side of Building 9, is a room for all homeowners to use on a first-come, first-served basis. It has a small sink and microwave, a piano, and bookcase full of give-one, take-one books, a large barrel-like container used to hold ice for cooling drinks, a few folding tables, and more than 75 chairs. (Several more folding eight-foot tables are stored in the UT toolshed next to the Tot Lot, along with more chairs on a rolling dolly. Ask the Common Area Scheduler for a key.) There is also some equipment in the Commons Room to use when barbequeing on the BBQ on the Green.

There are rules, which have been approved by the Board, for renting and using the Commons Room.

The key thing is to contact one of the Commons Area Scheduler(s), Chi Kao or her back-ups, first Phyllis Brooks Shafer, and then Kristie Sallee.) Before contacting Chi, check the Commons Room calendar to see if the room is available when you would like to use it. Note. You cannot edit this calendar; only the Schedulers can. This is a convenient way to check availability.
Rules for the use of the Commons Room and outside Commons Area
1. The Commons Area Scheduler takes reservations on a first-come, first-served basis. The University Terrace (UT) resident responsible for the activity must contact the Scheduler to make the reservation at least two days in advance. The Scheduler takes down:
  A. Area being reserved (Commons room, picnic area/barbecue, or both)
  B. Date and time of activity (including set up and clean up time)
  C. Type of activity and approximate number of people
  D. Any equipment that will be used
2. If an activity will encompass more of the grounds than the Commons Room and the immediate barbecue/picnic area, or if the noise level is expected to reach levels louder than normal conversations, the resident responsible for the activity must notify the UT Community one week in advance, announcing the date, time and type of activity and any impact it may have on residents (such as live music, a tent to be set up, etc.). This notice may be sent to the UT HOA listserv at <university_terrace@lists.berkeley.edu> or posted on each mailbox kiosk and both Building 9 doors.
3. If an activity has a significant possibility of exposing the University Terrace Berkeley Homeowners Association (UTBHOA) to liability (for example, a gymnastics competition), the Commons Committee may refuse permission for the activity. If permission for such an activity is granted, the UT resident responsible for the activity must:
  A. Obtain a rider on his/her homeowner's insurance policy covering the activity and naming the University Terrace Berkeley Homeowners Association as an additional insured. If the responsible resident does not carry homeowner's insurance, then he/she must purchase a one-time event policy naming the Association as an additional insured.
  B. Provide the Commons Committee with a letter from the insurance company confirming the rider or one-time policy.
  C. Sign a Permit for Facility Use, to be issued by the Commons Committee (contact the Scheduler).
4. No loud music is allowed and any requests to turn down the volume must be respected.
5. No vehicles or rigid structures (such as platforms or dance floors) are allowed on the grass.
6. No regular music lessons are allowed in the Commons Room, but occasional practice sessions are allowed.
7. No smoking is allowed in the Commons Room.
8. There is a 10pm curfew on weeknights (Sunday - Thursday) and an 11pm curfew on weekend nights (Friday and Saturday).
9. At the conclusion of an activity, furniture is to be returned to its original configuration and the floor is to be vacuumed. All lights (including the men and women's restroom lights) are to be switched off and all doors secured.
10. Garbage is to be discarded in the dumpster located northwest of Building 9, inside the fenced enclosure. There are also recycling bins for cans, tins, glass, plastics, and clean mixed paper. Compostable materials, including greasy paper products, should be put in the large green compost bin marked "Plant Debris" just outside the fenced enclosure.
11. The Commons Room Committee recommends using the charcoal starter (metal cylinder under the sink) to light coals for the grill. A wire brush is also located under the sink for scrubbing the grill.
12. In order to provide access to all UT residents, only one weekend day may be reserved at a time, and no more than three weekday reservations will be taken at time.
13. For first-time users of the Commons, the Scheduler meets with the resident at the Commons to look for existing damage, to show the restrooms and storage room, to sign the Use of the Commons form (see below), and to hand over a numbered key. For repeat reservations, the resident simply fills out the reservation form after checking with the Scheduler. The resident is then responsible for reporting existing damage to the Scheduler prior to the activity.
14. After the event, the key should be returned as soon as possible to the Scheduler, who will inspect the room for damage and cleanliness. If there is damage or extra cleaning required, the homeowner will be charged. If the key is lost, there will be an immediate charge of $75 to the homeowner's account.
15. Use of the Commons Room for ongoing activities (such as weekly classes or book clubs) will be negotiated by the Commons Committee on a case-by-case basis and must be approved by the Board.
  A. The resident responsible for the program must sign the Permit for Facility Use issued by the Commons Committee (contact the Scheduler).
  B. Permits for such use will be issued for no longer than six months, but programs may continue unless the Permit is specifically abrogated.
  C. Preference will be given to programs that involve the greatest number of UT residents. For programs that are open to the outside public, UT residents will receive priority
  D. If there is a significant possibility of injury to participants in the program, participants will also be asked to sign waivers (see the Scheduler). The resident responsible for the activity must provide the Commons Committee with signed waivers after each participant's first session in order for that participant to be allowed to attend subsequent sessions.
  E. No admission fees for such programs may be charged to pay instructors or facilitators.
Forms
One-time or multiple-use Agreement - Commons Room (the form you fill out to "rent" the Commons Room and Common Area)
Word (fill out and print) PDF (print and fill out)

Back to the top
Back to home Comments or suggestions about this website?
Email the Webperson.